HR systems can be many and varied; in its basic definition a HR system is tool that allows HR information to be stored, processed and reported upon. From non-automated systems, such as spreadsheets and databases, to automated systems like dedicated HR software solutions; there are many different options to choose from to suit all requirements and budgets.
HR functions that can typically be conducted through HR systems are:
Storing and managing employee records
Producing a variety of charts and graphs
Allowing staff to request their own holidays
Drawing up a training needs analysis and managing courses
Creating a set recruitment procedure and automating correspondence
Maintaining shift plans and viewing real-time attendance records.
The problem with using non-automated systems is that it can problematic for multiple people to access the data and report on it simultaneously. There are also issues around protecting sensitive information, so that it is only accessible to staff that it is pertinent to and ensuring that data does not get corrupted.
This is why many people are switching to automated HR systems, as these can contain various log-in areas (for use by both HR staff and individual employees) that have associated permissions.
For instance, within Croner Simply Personnel, the core Personnel, Training and Recruitment Manager modules are designed to be accessed by HR professionals; whilst Employee Self Service and its add-on modules allow any staff member to log-in and request holidays, complete timesheets.